Practice Assistant (Private Clients)
JOB TITLE: Practice Assistant (Private Clients)
DEPARTMENT: Practice Assistants
REPORTS TO: Human Resources Manager
FLSA STATUS: Non-Exempt
SCHEDULE: Monday – Friday (5 days on-site during the first 3 months, hybrid 4 days on-site and 1 day remote thereafter)
HOURS: 9:30am – 5:30pm with flexibility for paid overtime as needed
Who is Herrick?
Herrick is a prominent New York City-based law firm providing a full range of legal services. As a powerhouse mid-size firm, we regularly advise on many of the country's most preeminent legal matters, but our size allows us to maintain an enduring culture of collaboration. Our lawyers and staff enjoy their work and grow by working with each other - a fact that resonates in the results we achieve for our clients.
If you are looking for...
Our Private Clients Department is comprised of a dynamic group of attorneys who provide legal counsel to high-net-worth individuals, family trusts and estates, corporate fiduciaries and non-profit organizations. The right candidate is looking to build upon their skills and experience by joining this tight-knit department as the team’s Practice Assistant. Herrick prides itself on providing on-going training, opportunities for professional development, and a collaborative, supportive team environment.
We are looking for...
Herrick is seeking a Practice Assistant, with a minimum of 3-5 years of related legal assistant experience, to support a group of attorneys in our Private Clients Department. Excellent attention to detail, a client service approach, strong technical and communication skills, and the ability to prioritize and meet deadlines are critical to being successful in this role. The ideal candidate will enjoy being part of a team and assist other Practice Assistants whenever necessary to meet Firm and client needs.
DUTIES AND RESPONSIBILITIES:
- Provide comprehensive practice group support to the Chair and (2) other attorneys in the Private Clients Department.
- Manage attorney’s calendars, schedule meetings, and coordinate meeting arrangements as needed.
- Answer and direct incoming attorney telephone calls.
- Develop and maintain relationships with clients and provide ongoing, high-touch client service.
- Prepare letters and proofread, edit and format legal documents. Must have a strong understanding of Trusts & Estates documents.
- Responsible for coordinating with the Records team to ensure the index of original, executed client documents in the Firm’s possession stays up to date.
- Utilize Aderant to enter attorney time and process expense reports and invoices.
- Responsible for submitting conflict checks and client/matter intake forms through Aderant.
- Understand and implement client billing requirements and work closely with a Billing Specialist to process attorney’s monthly billing packages.
- Generate timekeeper and client/matter reports through Aderant.
- Liaise with other support departments as main point of contact for the department.
- Organize and maintain paper and electronic files in accordance with Firm policies and procedures utilizing iManage.
- Assist in the preparation of large mailings.
KNOWLEDGE, SKILLS AND ABILITIES:
- Bachelor’s degree preferred; with a minimum of 3-5 years of legal assistant experience supporting a Private Clients or Trusts & Estates practice group.
- Strong technical skills; proficient in Microsoft Office Suite (Outlook, Word, Excel, Teams).
- Experience with iManage and Aderant a plus.
- Organized and detail-oriented with the ability to prioritize and meet deadlines.
- Excellent communication skills to effectively communicate with all levels of the Firm, clients, and vendors.
- Ability to maintain confidentiality.
- Demonstrate willingness to assume additional responsibilities and assist other Practice Assistants when requested.
HOW TO APPLY
Please click here apply.
The range of base salary* the Firm reasonably expects to pay for this role is $90,000 to $100,000. The actual base salary for this role within the above range will be based upon factors such as experience and qualifications.
*The range listed is just one component of Herrick Feinstein’s total compensation and benefits package for non-exempt employees, which includes a discretionary bonus; health, dental, vision, life and disability insurance; and a 401(k) plan and profit-sharing plan.
Herrick, Feinstein is proud to be an Equal Employment Opportunity employer. We do not discriminate based on sex, sexual orientation, gender identity or expression, age, race, religion, creed, color, national origin, military/veteran status, disability, pre-disposing genetic characteristics, familial status, marital status, criminal history, status as a victim of domestic violence, or any other applicable characteristics protected by federal, state, or local law or regulation.
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